Accurate. Compliant. On Time.
Payroll mistakes can be costly. Bloom helps organisations process payroll accurately, meet statutory obligations on time, and strengthen payroll controls—giving management confidence that employees are paid correctly and compliance risks are minimised.
Professional payroll processing and compliance solutions for growing organisations across Kenya.
Is Payroll Taking Too Much Time?
Many growing organisations struggle with:
- Â Payroll errors
- Â Changing statutory requirements
- Late statutory filings
- Overtime calculations
- Multiple employee deductions
- Maintaining confidentiality
- Keeping up with SHIF, NSSF and PAYE changes
- Â Payroll consuming valuable management time
Bloom helps organisations simplify payroll while strengthening compliance and reducing risk.
Why Outsource Payroll?
Outsourcing payroll enables your organisation to:
- Improve payroll accuracy
- Reduce statutory compliance risk
- Protect salary confidentiality
- Eliminate dependency on one payroll employee
- Keep pace with changing payroll legislation
- Free HR and Finance teams for strategic work
Bloom Payroll Processing
Bloom becomes your outsourced payroll function. We manage the complete payroll cycle, from employee data management and monthly payroll processing to statutory filings and payroll reporting, allowing your team to focus on running the business with confidence that payroll is accurate, confidential and fully compliant.
Our core service, fully managed monthly payroll processing across three tiers designed to match your organisation’s size and complexity.Â
Download Payroll capability statement to view the tiers here
Monthly calendar commitment: Client submits payroll data by the 20th → Bloom delivers processed payroll by the 28th → All statutory returns filed by the 5th.
Bloom Payroll Assurance
Professional review and sign-off of client-processed payroll before payment and statutory filing.
For organisations that process their own payroll but want professional verification before releasing payments and filing returns. Bloom reviews your payroll register, statutory deductions, and bank payment file, and issues a sign-off confirmation or a correction report before the payment deadline
Who This Service Is For
- Owner-managed businesses doing their own payroll who want compliance assurance
- Organisations with an accounts assistant or office manager handling payroll without formal training
- Businesses that have recently brought payroll in-house and want oversight during the transition
- Organisations wanting professional sign-off without full outsourcing
What We Review Each Month
- PAYE computation per employee against current KRA tax bands
- NSSF at correct Year 4 rates — KES 6,480 per party from February 2026
- SHIF at 2.75% of gross pay — not a fixed amount
- Affordable Housing Levy at 1.5% from both employer and employee
- NITA levy inclusion
- HELB deductions where applicable
- Net pay reconciliation
- Bank total matching payroll register total
- Anomaly checks — new staff, leavers, salary changes, one-off payments
What You Receive
- Sign-off confirmation — payroll is accurate and compliant, cleared for payment
- Correction report — itemised list of errors with correct figures for amendment
- Up to two correction iterations included in the monthly fee
Payroll Advisory & Compliance Support
- Payroll health checks
- Payroll process reviews
- Compliance advice
- Regulatory updates
Download payroll capability statement
Payroll Training
The Bloom Capacity Building Division delivers professional payroll training and skills development programmes for finance staff, HR officers, accounts assistants, and business owners. Training is available on engagement — contact us to discuss your organisation’s specific needs and schedule.
Two structured training programmes designed to build practical payroll competency and bring finance teams current on Kenya’s evolving statutory requirements.
Payroll Essentials Training
A comprehensive 2 to 3-day hands-on programme covering the full Kenya payroll cycle from gross pay computation through to statutory filing. Designed for individuals who process payroll but have no formal training — accounts assistants, office managers, HR administrators, bookkeepers, and business owners.
What the programme covers:
- Understanding the Kenya payroll cycle and compliance calendar
- Computing gross pay — basic salary, allowances, overtime, benefits
- PAYE computation using current KRA tax bands
- NSSF Year 4 rates — correct calculation and remittance
- SHIF contributions at 2.75% of gross pay
- Affordable Housing Levy — employer and employee contributions
- NITA levy registration and quarterly remittance
- HELB deductions where applicable
- Net pay reconciliation and payslip preparation
- Bank payment file preparation
- Monthly statutory returns — iTax, NSSF portal, SHIF portal
- Common payroll errors and how to avoid them
Payroll Compliance Update
A focused one-day session for finance staff and business owners who already process payroll but need to update their knowledge on current regulatory requirements. Covers all major compliance changes in effect — SHIF transition, NSSF Year 4 rates, Affordable Housing Levy, and KRA updates.
Who this is for:
- Finance officers and accounts staff who have been processing payroll for some time
- Business owners who manage their own payroll
- HR teams responsible for payroll oversight
- Any organisation that has received KRA compliance notices or penalty assessments
- Designed for accounts assistants, HR officers, office managers, and business owners processing payroll
- Delivered by the Bloom Capacity Building Division – available on engagement
Why Bloom
Choosing a payroll partner is a decision based on trust as much as capability. Here is what Bloom’s clients experience:
CPA-Led Oversight
Our services are led by a CPA-qualified consultant with extensive experience in payroll, financial management, governance and statutory compliance. Every payroll is checked by a qualified accountant before it is released, not processed by an automated system and sent without human review.
Compliance-First Approach
We track regulatory changes as they happen. SHIF replaced NHIF. NSSF moved to Year 4 rates. The Housing Levy has specific computation rules. You do not need to monitor these, we do, and we apply them correctly from the effective date.
Professional Accountability
There is one professional responsible for your payroll. When you have a question, you know who to call. When an error occurs, you know who fixes it. This accountability is structural, it is built into how Bloom operates, not a promise.
Payroll Confidentiality
Employee remuneration information is managed entirely outside your internal environment. Access is restricted to authorised Bloom personnel and the relevant statutory bodies only. No internal salary exposure.
Scalable Support
As your organisation grows, more staff, more complexity, additional offices, your Bloom service scales to match. You do not need to hire additional finance staff or change providers. The service evolves with you.
Trusted Advisor
Bloom invests in understanding your organisation’s payroll environment and become a trusted resource for compliance guidance, regulatory queries, and payroll-related decisions over time.
Organisations We Support
▪      Professional services- legal, accounting, consulting ▪      Healthcare – medical and dental practices ▪      Technology and ICT consultancies ▪      Construction and engineering firms ▪      Manufacturing organisations | ▪      NGOs and development organisations ▪      Financial institutions and SACCOs ▪      Real estate agencies and property firms ▪      Hospitality and retail businesses ▪      SMEs and growing businesses (5 to 200 staff) |
Our Process
Engaging Bloom is straightforward. We begin by understanding your payroll environment before recommending the most appropriate level of support. From there, implementation is methodical and low-disruption — designed to integrate with your existing processes rather than replace them entirely.
View full process in Bloom Payroll Capability statement
Data Confidentiality & Security
Bloom recognises that payroll information is among an organisation’s most confidential data. Employee information is processed securely, access is restricted to authorised personnel, and confidentiality forms part of every client engagement